File Prep

General file preparation guidelines.

File Preperation


Booklet Setup

Setup for Books and Booklets

Booklet Setup


Specialty Stocks

How to setup files for special stocks.

Specialty Stocks


Embellishment Guides

File specs for print embellishments.

Embellishment Guides



Guides for setting up files for the printing process.

Supply As PDF

Download our Adobe Acrobat Distiller Settings to ensure your files are automatically and perfectly exported every time.

Printed single sided: Supply a one-page PDF.

Printed front & back: Supply a two-page PDF.

The first page of your PDF will be the front page and the second will be the back page.

Multiple kinds: Supply a single PDF with all kinds included. (eg: kind 1 front on page 1, kind 1 back on page 2, kind 2 front on page 3, kind 2 back on page 4, and so on.)

Supply in CMYK Colour Mode

Convert all of your RGB or Pantone spot images to CMYK

This will give you a more accurate visual and much greater control over the final appearance of your print job. Our automatic conversion may produce results you’re not expecting.

We print to ISO 12647 colour standard, so you can use FOGRA39 (coated) and FOGRA29 (uncoated) CMYK colour profiles (that come standard with Adobe software) when designing to improve your on-screen accuracy for our output devices. The “Colour Settings” option in Adobe Bridge provides an easy way to define this as a standard across all Adobe CC programs.

Trim, Internal Bleed, External Bleed

The trim area is the final size of your print job (always include trim marks).

When creating your artwork, ensure your artboard is set up as the trim size of your design.

Use the document set up to define trim and bleed, never do it manually on page.

Internal bleed: 3mm (5mm on booklets)

Keep all important information away from this area

External bleed: 3mm (5mm on booklets)

Your job is printed on a large sheet and then trimmed to size. External bleed is the area extending past your trim area, which allows for a small amount of movement that may occur when your work is being cut to size.

Brochure jobs

Multiple page folded jobs: Supply as spreads (side 1 on page 1, side 2 on page 2 – see our templates to download examples)

Book jobs

Self cover books: Outside Front Cover, Inside Front Cover, Pages (individual pages, not as spreads), Inside Back Cover, Outside Back Cover

Book plus cover: Supply 2 seperate files. One being the cover (Outside Front Cover, Inside Front Cover, Inside Back Cover, Outside Back Cover). The other being the the internal pages (not as spreads).

Special Finish For One Side Only

All special finishes for single pages should be saved as your first page.

If your job contains a special finishing requirement (ie. spot UV lamination) for just ONE side then please provide that as the front page of your print ready PDF. 


Your artwork should be 300dpi at full size.

Resolution is the number of pixels within an image. The higher the resolution, the crisper the picture, however if your resolution is too high it is not utilised and makes your files large and slow to work with.

Either test print or view your design at 100% to decide if you’re happy with the image quality. If you enlarge an image you lower its resolution and conversely, if you reduce an image you increase its resolution.

Ink Coverage

Coated stocks: 300% maximum ink

Uncoated stocks: 260% maximum ink

The colours that you use should contain less than the total maximum % when you add together Cyan, Magenta, Yellow and Black.

Rich black: 30% Cyan, 20% Magenta, 20% Yellow, 100% Black

Rich blue-black: 40% Cyan, 0% Magenta, 0% Yellow, 100% Black

NOTE: This is for areas 30mm square or larger and shouldn’t be used on text.


Embedding or outlining the fonts you use in your files means we can print them even if we don’t have those fonts installed on our computers. This ensures they will look exactly the way you want them to.


To avoid banding when printing a gradient. All gradients should be created in Photoshop and saved as an .eps file and placed into the working document (either inDesign or Illustrator). Create the gradient in PhotoShop, apply “Noise” (Filter > Noise > Add Noise), then to smooth the noise apply a Gaussian Blur (Filter > Blur > Gaussian Blur….) and then save as.

Naming Your File

Keep it short, sweet and descriptive.
For example, “ACME Incorporated” would name a business card file ACME_BC.pdf.

Setting Up Transparencies

Due to the nature of how transparencies can behave when being ripped, we recommend any file containing a transparency be flattened. Transparencies have been known to be an issue when ripping within the industry, therefore best practice states that files, that have been flattened, should output in the desired manner.

To support transparencies success our rip is continuously updated to ensure it is performing at optimal levels. Please speak to our Preprint Department if you have any queries regarding this.


InDesign Setup
InDesign PDF Output
Forme Cutting
UV, Foil, Emboss & Latex
Metallic Bling
Digital Spot White


General information on booklet printing setup.

Here are some simple guidelines to get your booklet job set up and underway!

Saddle stitched booklets are to be supplied as single page PDF including the cover, not as a spread.

PUR and Burst bound booklets need to be provided as two seperate files, one being the four page cover including the spine width (spread) and the other file is the text as single pages in the one PDF.

Ensure that you allow for 5mm (minimum) or 10mm (minimum for 20pages+) internal bleed.

Booklet binding options

Selecting the correct binding option might be confusing. There are various methods available depending on what your printing requirements may be. See our quick explainations below that may provide some clarity for you!

Saddle Stitching
Used for booklets with a small number of page ie, 6pp, 10pp up to 32pp.

If saddle stitch isn’t an option due to the thickness of the book, then it is likely that one of these option below will be right for you.  It is important to ask these two questions when deciding which binding option you will choose:

  • How frequently will the book be used?
  • How long does the book need to last?

Based on the answers, we will make recommendations to which binding option is appropriate for your book, or you gave view the list below to decide for yourself.

Burst Binding
Used for booklets with coated pages.

Perfect Binding
Used for booklets with uncoated pages.

PUR Binding
Used for both coated and uncoated pages.
PUR is a strong glue that can be applied to books that will have frequnet usage and/or may need to last for long period of time. PUR is used when standard burst or perfect binding cannot offer the extra durability that PUR can offer.

Section Sewing
Section sewing is the next step up from PUR binding and is used for books that are frequently used and may need to last for a longer time period.  Section sewing offers a more durable finish than PUR (an example of a section sewn book is a street directory.)

For additional information regarding your specific booklet job, please contact us to discuss, we’re here to help!


Metallic Bling, Magnets, Plastic Cards and Spot white.

Metallic bling artwork instruction

For a simple Metallic Bling finish there are no special artwork requirements. With your standard PDF CMYK print ready file all colour will have the metallic bling effect – however only black will remain solid CMYK.

Metallic Bling is printed on stock that already has the silver surface attached. Printing CMYK on top of this stock opens up the possibility of literally millions of different foil colours in one pass.

To achieve a solid white and mask out the silver foil, we apply a white opaque coating that acts like a normal stock giving us the ability to get solid colour along with foils. This must be set up in your artwork files or white will appear as silver.

Instructions on how to set this up on your file  – Spot white for Metallic Bling

Our standard sizes are: business cards (54mm x 86mm), postcards (150mm x 100mm) and DL Promo cards (98mm x 210mm). The minimum run for Metallic Bling is 250 and cannot be trimmed below 50mm and the maximum size is up to A3. Read more about Metallic Bling…

Magnets artwork instruction

Artwork size: 92mm x 60mm, including 3mm of external bleed.  Finished size; 86mm x 54mm with rounded corners.

Download Instruction PDF.

Plastic cards artwork instruction

Artwork size: 92mm x60mm, including 3mm of external bleed for each edge.  Finished size: 86 x 54mm with rounded corners at 4mm diameter.

Download Instruction PDF.

Spot White artwork instruction (for Black board and Buffalo board)

Ensure your images and text display with optimal clarity when digital printing on black board or buffalo board. We recommend setting up a spot white layer and overprint in CMYK.

Download Instruction PDF.


How to setup for our special print effects.

Embellishment Artwork Specifications

We’ve prepared easy to follow guides so you can embellish your artwork using Super Gloss and foils.

To learn more about these finishes click here.

If you have any further questions, please call us on 1300 129 227 and we will gladly help you through the process.